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Processing Payroll

In the Process Payroll Wizard, Brass Jacks Bookkeeper automatically calculates paychecks for salaried employees. If you don't have timesheets for employees or contractors, you must enter information separately for Brass Jacks Bookkeeper to process the employees or contractors. (For information on creating and importing timesheets, see Creating Timesheets with the Wizard, Entering Timesheet Information, and Importing Timesheets.)

Brass Jacks Bookkeeper also determines the date range for the pay cycle based on the last time payroll was run. By default, the Effective Date is the same as the To date.

To process payroll:
  1. Choose Payroll > Create Paychecks, or click the Create Paychecks icon in the Payroll section of the workspace.
  2. In the Process Payroll Wizard, select For Payroll Cycle and then select a cycle.
    or
    Select On Demand and then select to pay individual people.
  3. Click Next.
  4. Review the employees and contractors who are scheduled to be paid in this pay cycle.
  5. To exclude employees or contractors from this payroll run, clear the check box next to their names.
  6. If you've created timesheets for hourly employees and contractors, click Import Timesheets, select the timesheets, and click OK. (For details, see Importing Timesheets.)
  7. For hourly employees and contractors that don't have timesheets, click Enter Time and specify their hours. For details, see Entering Employee Hours for Payroll or Entering Contractor Hours for Payroll.
  8. Click Next.
  9. Review the summary information for this payroll run.
  10. Specify the Bank account for this payroll.
    Brass Jacks Bookkeeper selects the currently active bank account, but you can specify a different bank account for the payroll run.
  11. Indicate whether to preview the checks or not before creating them.
  12. To print the checks after they're created, select the Print checks after creating check box. Then, if necessary, adjust the Check date and Starting check #.
  13. If you don't preview the checks, click Create Checks.
    If you preview checks, click Next. Review each check and then click Create Checks.
  14. When Brass Jacks Bookkeeper notifies you that checks have been created click OK.
  15. Print the checks. (See Printing Payroll Checks for details.)