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Entering Timesheet Information

When creating timesheets with the Timesheet Entry Wizard, you enter specific timesheet information for an employee or contractor in the Timesheet Detail for xxx dialog box.

This dialog box has three display modes: Simple, Extended, and Timeclock. By default, Brass Jacks Bookkeeper shows Simple mode. For most companies, Simple mode is sufficient.

To change to another mode, select Extended or Timeclock in the Display Mode list. With Extended mode, you can split an employee's or contractor's work and apply different Wage Types and Jobs to the split time. With Timeclock mode, you can enter exact times for starting and stopping work and split Wage Types over a time period.

Note: For contractors, you cannot enter time off information.

To enter timesheet information (Simple):

  1. In the Timesheet Entry Wizard, click Enter Time for an employee or contractor on the Timesheet Entry Summary step.
  2. In the Timesheet Detail for xxx dialog box, verify that the name in the title bar matches the name on the hard copy.
  3. Verify the dates for the pay period. If necessary, adjust the dates.
  4. Specify the Wage Type for this timesheet.
  5. For each day in the pay cycle, type the number of hours worked and, if needed, add a comment.
    To quickly fill in standard hours, click Quick Fill, type the number of standard hours for the full pay period, specify whether to include weekends, and click Fill.
  6. In the Time Off Entry area, if the person had paid time off, click Add Entry. In the new row, specify the Date, Time Off Type, and the number of Hours off.
  7. Repeat step xx for each time off incident. (You can delete a time-off entry by selecting the entry and clicking Delete Entry, and then click Yes.)
  8. Verify that the time entered and the calculated summary times are correct.
  9. To discard this timesheet, click Delete.
    To save this timesheet and return to the list, click OK.

To enter timesheet information (Extended):

  1. In the Timesheet Entry Wizard, click Enter Time for an employee or contractor on the Timesheet Entry Summary step.
  2. In the Timesheet Detail for xxx dialog box, verify that the name in the title bar matches the name on the hard copy.
  3. Change the Display Type to Extended.
  4. Verify the dates for the pay period. If necessary, adjust the dates.
  5. For each day in the pay cycle, type the number of hours worked and, if needed, add a comment.
    To quickly fill in standard hours, click Quick Fill, type the number of standard hours for the full pay period, specify whether to include weekends, and specify the default Wage Type and Job. Then, click Fill.
  6. If necessary, click Split for a day and adjust the hours worked in the split.
    If a day gets split incorrectly, click the Delete button for the split.
  7. Specify the Wage Type and Job, if applicable, for each day or split day, and, if needed, add a Comment.
  8. In the Time Off Entry area, if the person had paid time off, click Add Entry. In the new row, specify the Date, Time Off Type, and the number of Hours off.
  9. Repeat step xx for each time off incident. (You can delete a time-off entry by selecting the entry and clicking Delete Entry, and then click Yes.)
  10. Verify that the time entered and the calculated summary times are correct.
  11. To discard this timesheet, click Delete.
    To save this timesheet and return to the list, click OK.

To enter timesheet information (Timeclock):

  1. In the Timesheet Entry Wizard, click Enter Time for an employee or contractor on the Timesheet Entry Summary step.
  2. In the Timesheet Detail for xxx dialog box, verify that the name in the title bar matches the name on the hard copy.
  3. Change the Display Type to Timeclock.
  4. Verify the dates for the pay period. If necessary, adjust the dates.
  5. For each day in the pay cycle, enter the work start and end times.
    To quickly fill in standard times, click Quick Fill, type the default start and stop times, specify whether to include weekends, and specify the default Wage Type and Job. Then, click Fill.
  6. If necessary, click Split for a day and adjust the time worked for the split.
    If a day gets split incorrectly, click the Delete button for the split.
  7. Specify the Wage Type and Job, if applicable, for each day or split day, and, if needed, add a Comment.
    You may need to scroll to view the right side of this area.
  8. In the Time Off Entry area, if the person had paid time off, click Add Entry. In the new row, specify the Date, Time Off Type, and the number of Hours off.
  9. Repeat step xx for each time off incident. (You can delete a time-off entry by selecting the entry and clicking Delete Entry, and then click Yes.)
  10. Verify that the time entered and the calculated summary times are correct.
  11. To discard this timesheet, click Delete.
    To save this timesheet and return to the list, click OK.