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Paying Bills by Credit or Debit Card

If you have set up a company credit or debit card, you can use it to pay bills.

To pay a bill by credit or debit card:
  1. Choose Payables > Pay Bill With Credit/Debit Card, or click the Credit Card Payment icon in the Payables section of the workspace.
  2. In the Bill Payment By credit/Debit Card dialog box, select the card to use from the Card list.
    If the card isn’t in the list, click the Card link to add it to the list. (See Adding a Company Card for details.)
  3. Type the date of the payment in the Date box or click the arrow to select the date in a calendar.
  4. Confirm or select the vendor to pay from the Vendor list.
    To add a new vendor, edit the selected vendor, or view the Vendor list, click the Vendor link and choose a command from the menu. (See Adding or Editing Vendor Information for details.)
  5. When you select a vendor that has bills to pay, in the message that appears asking you if you want to select the bills to pay:
    Click Yes. In the Vendor Bills dialog box select the specific bills to pay and then click OK.
    Click No to continue.
  6. If desired, type note in the Memo box.  
  7. Enter the Use tax amount, if use tax applies.  
  8. Enter or edit information in the Card Line Items area, such as the associated account or the amount of the payment.
  9. To add items, click Add Line Items.
  10. To change the Charged Amount or Reversed Amount in the upper area of the dialog box, edit an amount in the Card Line Items area.
    You can only reverse the charges of a previously saved card transaction.
  11. Click Save to save the transaction.



Information about accounting entries:


When a bill is paid using a credit card (not a debit card) in the Pay Bills By Paycard section, Brass Jacks Bookkeeper will credit the Credit Card Payable system account (this is a default account in any Brass Jacks Bookkeeper chart of accounts) and will debit either the category of the transaction (whatever is selected in the Account field) if the company is setup on a cash basis or the A/P system account if your company is setup on the accrual basis.


Then you want to make a payment to the credit card company to offset the Credit Card Payable entry, you need to create a Vendor that is the credit card companty you will be making the payment to. As a default setting for that Vendor, you can select the Credit Card Payable system account. When you make a payment to that vendor (e.g. by check or cash), make sure the Credit Card Payable is selected as the account for the transaction. This will debit the Credit Card Payable account and credit the current cash (bank) account.