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Adding Vendors or Editing Vendor Information

Any person or company you pay money to, other than an employee, is considered a vendor.

To add a vendor to your Vendor list:
  1. Choose Payables > Manage Vendors, or click the Manage Vendors icon in the Payables section of the workspace.
  2. In the Vendors dialog box. click Add.
  3. In the Vendor Detail dialog box, on the Contact tab type the available contact information in the relevant boxes.
    When you write checks, the vendor's Address, City, State, and ZIP Code print on the check.
  4. To view a map of the location with Google Maps™, click the Map it! icon.
  5. If necessary, adjust the name to use as the payee on checks in the Print On Check As box.
  6. Click the Detail tab.
  7. If the Type needs to be adjusted from Standard, select a different Type.
    One Time Only is for vendors when a payment is needed, but the vendor doesn't get added to Vendor list. (You can reactivate a one-time vendor by activating the vendor.) Use 3rd Party Payee when the vendor receives payments on behalf of another vendor.
  8. With 3rd Party Payee, specify the Payee in the list.
  9. Select an account to which you want to apply payments to this vendor.
    To apply payments to different accounts for the same vendor, select the account that you’ll use most often; you can select a different account when you pay a bill.
  10. If you wish, enter a Memo to print on checks.
  11. You can enter Terms which will set a default Due Date when you create a Payable for that Vendor
  12. If this vendor is considered a 1099 contractor, select the 1099 check box and type the vendor's Tax ID.
    Consult with your accountant about 1099 requirements. The tax ID may be an EIN or a SSN.
  13. Enter any necessary information into the custom fields if applicable.
  14. If you can pay this vendor online, type the URL, Login ID, and Password. See Defining Vendor Payment Details for information.
  15. To add an image, click the Image tab. See Adding an Image to a Vendor Record for details.
  16. Click OK.
To edit an existing vendor's information:
  1. Choose Payables > Manage Vendors, or click the Manage Vendors icon in the Payables section of the workspace.
  2. In the Vendors dialog box, to edit a vendor's information, double-click a vendor’s name in the list or select a vendor and click Detail.
  3. In the Vendor Detail dialog box, on the Contact tab, edit the information as needed.
  4. To make a vendor inactive, select the Inactive check box.
  5. To enter an opening balance, click Specify Opening Balance. (See Entering an Opening Balance for a Vendor for details.)
  6. If needed, click the Detail tab, and adjust information there.
  7. To add an image, click the Image tab. (See Adding an Image to a Vendor Record for details.)
  8. Click OK.