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Adding a Company Card

You can use credit or debit cards to pay company bills. Before using a card and tracking payments through Brass Jacks Bookkeeper, you must add the card to the company file.

Once you've used a card for paying bills and entered the information in Brass Jacks Bookkeeper, you can search for any existing card transactions (Finding Credit or Debit Card Transactions) or reconcile your card statements (Reconciling Card Statements).

To add a company card:
  1. Choose Company > Setup Company Credit/Debit Cards.
  2. In the Company Credit/Debit Card Maintenance dialog box, click Add.
  3. In the new line, select either Credit or Debit for the type of card.
  4. Then type a Card Description.
  5. If you’re adding a debit card, select the Bank Account associated with the card.
  6. Click OK.
  7. When entering a credit card, you can enter a Payable Account to associate with the card. From the dropdown, you can select (new) to add a new payable account. It will default information to easily setup the GL account. You can also select any other payable account that is already setup. Setting up this payable account will assist with reconciling your credit card transactions.
To edit an existing card:
  1. Choose Company > Setup Company Credit/Debit Cards.
  2. In the Company Credit/Debit Card Maintenance dialog box, to update the description, select the contents of the Card Description box and change the information as needed.
  3. If you’re editing a debit card, if needed, change the Bank Account associated with the card.
  4. Click OK.
To delete a card from the company file:
  1. Choose Company > Setup Company Credit/Debit Cards.
  2. In the Company Credit/Debit Card Maintenance dialog box, click in the Card Description box to select the card.
  3. Click Delete.
  4. In the confirmation message box, click Yes.
  5. Click OK.