Home > Writing Non-Payroll Checks > Paying Bills > Paying Bills by Check

Paying Bills by Check

You can pay bills by check from any checking account set up in Brass Jacks Bookkeeper for your company.

When you write checks, you can select to have the payee automatically entered into your Vendor list. However, if you want to print the vendor’s address on the check, you need to enter the vendor information in the Vendor Detail dialog box before writing the check.

You can write and print checks based on the bills you enter or create checks for single payments. Brass Jacks Bookkeeper can print checks directly on check stock that you purchase from one of several available vendors. If you have Brass Jacks Bookkeeper print checks, you can select whether or not you want to preview the checks before processing them. (See Printing Checks for details.)

To pay a bill by check:

1. Choose Payables > Write a Check, or click the Check Payment icon in the Payables section of the workspace.
   or
   In the Bill Payment dialog box, select Checks  and click OK.  
2. In the Non-Payroll Checks dialog box, confirm that you are using the correct Bank Account for this payment.
3. To change bank accounts, click the Bank Account link. (For details, see Changing Bank Accounts.)
4. Type the date of the payment in the Date box or click the arrow to select the date from a calendar.
5. If necessary, change the Status of the check.
   By default, the status is Outstanding.
   To create a voided check or a stopped check, select Void or Stopped in the Status list. You don’t have to type an amount for that check, but you do have to select a vendor. You may want to set up a ‘dummy’ vendor (such as Void) to use for this purpose.
   If you've already deposited the check and it has cleared, select Cleared.
6. Select the vendor to pay from the Payee list. (If this dialog box opened from the Bill Payment dialog box, a vendor's information appears already.)
   To change the vendor or add a new vendor, click the Payee link and choose a command from the menu.
7. When you select a vendor that has bills to pay, in the message appears asking you if you want to select the bills to pay:
   Click Yes. In the Vendor Bills dialog box, select the bills to pay and then click OK.
   Click No to continue.
8. If desired, type note in the Memo box in the check area.  
9. Enter the Use tax amount, if use tax applies.  
10. In the Line Items area, enter or edit information in the Line Items area, such as the associated account or the amount of the payment.
    If the line item is for non-employee time or other non-employee expense, select the 1099 check box if appropriate. Consult with your accountant about 1099 expenses.
11. To add another line item, click Add Line Item and enter the necessary information.
12. To change the total amount in the upper area of the dialog box, edit an amount in the Line Items area below the check.
13. To edit the check number, click Editable Check Number in the upper-right corner and then change the check number.
    If you plan to print checks with edited check numbers make sure that the check number in the Non Payroll Checks dialog box matches the number on the printed check.
14. Make any other needed changes to the check.
15. If you don’t want to use Brass Jacks Bookkeeper to print the checks or you’ve already written the checks by hand, select the Do not print these checks check box.
    If you clear the Do not print this check check box when the check number is editable, a warning message appears because Brass Jacks Bookkeeper assumes that the check numbers are on the preprinted checks and a changed check number won’t match.
16. To save the transactio, click Save.
17. To print the check, see Printing Checks.