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Managing Departments

With advanced payroll features, you can assign employees to departments.

If the needed department isn't in the Department list on the Employment tab of the Employee Details dialog box you can add the department to the list.

To add a department to the Department list:
  1. Choose Payroll > Manage Employees or click the Manage Employees icon in the Payroll section of the workspace.
  2. In the Employees List dialog box, double-click an employee's name.
  3. In the Employee Details dialog box, click the Employment tab.
  4. Click the Department link.
  5. In the Department Maintenance dialog box, click Add.
  6. In the blank box, type the department's name.
  7. Click OK.
  8. In the Employee Details dialog box, verify that the new department appears in the Department link.
  9. To designate this department for the current employee, select the department.
  10. Click OK.
To edit a department:
  1. Choose Payroll > Manage Employees or click the Manage Employees icon in the Payroll section of the workspace.
  2. In the Employees List dialog box, double-click an employee's name (preferably someone in that department).
  3. In the Employee Details dialog box, click the Employment tab.
  4. Click the Department link.
  5. In the Department Maintenance dialog box, select the department.
  6. Edit the characters as needed.
  7. Click OK.
  8. In the Employee Details dialog box, if appropriate, select the edited department's title for the employee.
  9. Click OK.

Note: Once you save the department and click OK in the Employee Details dialog box, Brass Jacks Bookkeeper updates all relevant records to use the department's new title.

To delete a department, in the Department Maintenance dialog box, select its title and click Delete. Then click Yes in the confirmation message box.

Note: You cannot delete a department that has an employee or contractor associated with it.