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Making Payroll Deposits

After processing payroll checks, you need to deposit money to or send payments to tax authorities or other payees for the payroll deductions.

Note: If you make the payment electronically, Brass Jacks Bookkeeper keeps track of the information in your financial records (for example, makes the General Ledger transaction and debits the account in Brass Jacks Bookkeeper), but Brass Jacks Bookkeeper does NOT make the electronic payment. It is your responsibility to initiate the electronic funds transfer from your bank to the correct authority or payee.

To make a payroll deposit:
  1. Choose Payroll > Make Payroll Deposit, or click the Make Payroll Deposits icon in the Payroll section of the workspace.
  2. In the Payroll Withholding Deposits dialog box, specify the date range for the withholding transactions.
    You can type dates in the To and From boxes or click arrows to select dates on calendars.
  3. Identify what periods this date range represents: Quarter, Month, or Year.
  4. Select the specify type of withholding for this deposit in the Types list, and then click Get Withholding Amount.
  5. Review the totals and make any adjustments in the blank lines below the total list.
  6. In the Payments area, specify whether you're paying By Check or Electronic.
  7. If you pay by check, specify whether this is a new check or whether you're consolidating payments from this session onto one check. Then specify the Payee.
    (You can only consolidate if you've already entered at least one transaction.)
  8. Select the Bank Account for the payment.
  9. If you're paying by check, the next check number in sequence shows in the Check # box.
    You can override this number, if necessary.
  10. If you wish, add a Comment for this transaction.
  11. Click Add to Payment Queue.
    The transaction appears in the Payment Queue list on the right.
  12. If you need to delete an item from the Payment Queue list, select it and click Delete From Queue. Then click Yes.
  13. When you've created all the transactions for this payee, click Save Payments.

Brass Jacks Bookkeeper generates all checks and any debits to bank accounts.