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Defining Expense Types

When entering expense reports, you specify an expense type for each line item. You can define relevant expense types for the expenses that your employees and contractors incur.

To define a new expense type for expense reporting:

1. Choose Company > Manage Expense Types, or click the Expense Type link in the Expense Tracking dialog box.
2. In the Expense Type Maintenance dialog box, to add a new expense type, click Add.
3. In the new, blank line, type a short description of the expense type in the Expense Description column.
   This appears in the Expense Type list in the Expense Tracking dialog box.
4. Select how to calculate the expense:
   If the expense is based on a unit cost, such as mileage expenses, select Per Unit Rate from the Calculate As list and then type the unit rate in the Amount / Rate column.
   If the expense is to be entered as a dollar amount, select Fixed Amount from the Calculate As list. If you wish, type a value in the Amount / Rate column.
5. Select an Expense Account to apply the expense type to.
   To add a new account to your Chart of Accounts, click the Expense Account link.
6. Click OK.

To edit an existing expense type:

1. Choose Company > Manage Expense Types, or click the Expense Type link in the Expense Tracking dialog box.
2. In the Expense Type Maintenance dialog box, to edit an expense type, select any item in the row.
3. Edit the content in the boxes as needed.
4. Click OK.

To delete an existing expense type:

1. Choose Company > Manage Expense Types, or click the Expense Type link in the Expense Tracking dialog box.
2. In the Expense Type Maintenance dialog box, to edit an expense type, select any item in the row.
3. Click Delete.
4. In the confirmation message box, click Yes.
5. Click OK.