Home > Managing Inventory > Adding Non-Inventory Items

Adding Non-Inventory Items

You can create a purchase order for items that aren’t part of your inventory and for which you don’t need to keep track of the inventory, such as supplies that employees use. Once you have these non-inventory items set up, you can create a purchase order and add these as line items.

Note: To track the inventory of a product you’re purchasing, don’t use this procedure. Instead, add the item in the Inventory dialog box. (For details, see Viewing the Inventory List.)

To create a non-inventory purchase order item:
  1. Choose Inventory > Manage Purchase Order Items, or click the Manage Purchase Order Items icon in the Inventory section of the workspace.
  2. In the Purchase Order Item Maintenance dialog box, to add a new item line to the list, click Add at the bottom of the dialog box.
  3. Type the item's Description and, optionally, a Product Code.
  4. Specify the Unit Cost and, if necessary, the Unit Price for the item.
  5. In the Account list, select an account for allocating the cost of the item.
    If the correct account isn’t in the list, you can add the correct account to your Chart of Accounts. (See Maintaining the Chart of Accounts.)
  6. To add additional items, repeat steps 2-5.
  7. To save any changes, click OK.
To edit a non-inventory purchase order item:
  1. Choose Inventory > Manage Purchase Order Items, or click the Manage Purchase Order Items icon in the Inventory section of the workspace.
  2. In the Purchase Order Item Maintenance dialog box, click in the Description box for the item to change.
  3. Edit the information in this row as needed.
  4. To save any changes, click OK.
To delete a non-inventory purchase order item:
  1. Choose Inventory > Manage Purchase Order Items, or click the Manage Purchase Order Items icon in the Inventory section of the workspace.
  2. In the Purchase Order Item Maintenance dialog box, click in the Description box for the item to delete.
  3. Click the Delete button.
  4. In the confirmation message box, click Yes.
  5. To save any changes, click OK.